FAQ

Hostparty
What is HostParty?
Overview

Hostparty is a platform to connect Party hosts and party services provider to make party hosting experience simple & convenient. It provides 2 applications, one for service providers called ‘Hostparty Manager’ and second for party hosts called Hostparty.

Hostparty Manager application enables service providers to showcase their business details, add services offered, manage customer enquiries, manage bookings and record payments.

Hostparty application is for party hosts who can find the services and contact providers, send enquiries or booking requests and manage all the party requirements.

Benefits

HostParty

Search for vendors to see their business details and services offered.

Create & send enquiries to vendors in touch of finger.

Create & make booking requests to vendors.

Plan & manage your Party.

Get Quotes from vendors for the services you require.

Search for Vendors
View Search List

Customers can view all the vendors by entering the location. They can also select the Services of their choice from the dropdown as well as their party occasion.

Clicking on the Search button will take you to the Search list screen that lists all the vendors near the location entered by you.

View Vendor Business Details

On selecting a vendor, it will redirect the customer to the Vendor business details page that contains the information of the vendor like:

Detail: Business Name, Short title, Party types, Services offered, and vendor’s phone number.

Location: Vendor’s location.

Package: Lists all the packages offered by the vendor.

Review: shows the reviews received from the vendor’s customers.

It has two buttons Send Enquiry and Make Booking. If the customer wants he can send an enquiry or booking directly to the vendor.

Party Services
Creating New Party

You can create new parties by adding details of Party like party name, occasion, date, start time, end time, number of guests and venue address. You can touch the PLAN NOW button on the dashboard or use the add icon of My Party list page to create a new party.

View My Party List

All the parties can be viewed on My Party list screen which can be accessed from the My Party tab. The list shows brief details of parties like party Id, Party name, party date, start time & end time. The list can be filtered by any of this party data. On clicking a party it will launch the party details screen where you can view party Details, party budget, party check-list and party guest-list.

The My Party list is shown in two parts – Ongoing and Completed. Ongoing parties are the ones which have not been completed or deleted. Once a party is past the due date it will be shown with a red warning. You can manually complete the party and it will be shown in the Completed list. A party cannot be edited after it is completed.

Creating Party Budget

After creating a party, you will be able to add Party Budget for maintaining your expenses. You need to enter budget details like Budget name, Description and the amount.

Once created you can view all your budget items in the Budget section which lists all the items along with the Total Budget of the party for your ease. On clicking an Item it displays all the details entered by you.

Each item can be deleted at any stage and they will disappear from the list. The delete function can be accessed by sliding the item to left on the budget page.

Creating Party Check-List

After creating a party, you will be able to add necessary items for maintaining your check-list. You need to enter item details like Item name and Item Description.

Once created you can view all your items in the Check-List section which lists all the items along with the Total Items and Pending Items of the party for your ease. On clicking an Item it displays all the details entered by you.

Each item can be completed or deleted at any stage. The completed item will be displayed in red color and the deleted item will disappear from the list. The complete and delete function can be accessed by sliding the item to left on the checklist page.

Creating Party Guest-List

After creating a party, you will be able to add party Guests for maintaining your guest-list. You need to enter guest details like Guest name, email, phone number, number of adults, number of children and the status of the guest.

Once created you can view all your guests in the Guests section which lists all the guest along with the Total Adults and Total Children attending the party for your ease. On clicking a Guest it displays all the guest details entered by you.

Each Guest can be deleted at any stage and they will disappear from the list. The delete function can be accessed by sliding the guest to left on the guest list page.

Update Existing Party

All the parties are available to view on My Party list screen and can be opened for detailed view. The details can be updated by clicking on the edit icon on the party details screen. Similarly the budget details, check-list details and the guest details can be updated by clicking on edit icon on their respective screens.

Delete Party

Parties can be deleted at any stage and they will disappear from the list. The delete function can be accessed by sliding the party to left on the party list page.

Complete Party

The party can be set to complete once a party is past party due date and it will be shown with red warning. You can move it out from the ongoing party list.

Enquiry Services
Creating New Enquiry

You can send new enquiries to vendors by creating a new enquiry or by selecting from an existing party. You need to provide details of Party like party name, occasion, date, time, number of guests, venue address and your requirements. You can touch the Search button on the dashboard and select a vendor of your choice. Then click the Send Enquiry button on the vendor details page to send enquiry to that vendor.

View Enquiries List

All the enquiries can be viewed on the enquiries list screen which can be accessed from the enquiries tab. The list shows brief details of enquiry like enquiry Id, customer name, party date & time. The list can be filtered by any of this enquiry data. On clicking an enquiry it will launch the enquiry details screen where you can view party Details, vendor Details, party service Package offered by vendor and enquiry notes.

The enquiries list is shown in two parts – Ongoing and Completed. Ongoing enquiries are the ones which have not been completed, deleted or converted to bookings. Once an enquiry is past party due date it will  be shown with a red warning. You can manually complete the enquiry to completed list. An enquiry can also be converted to bookings, then it will be moved to the completed list. An enquiry cannot be edited after it is completed.

Delete Enquiry

Enquiries can be deleted at any stage and they will disappear from the list. The delete function can be accessed by sliding the enquiry to left on the enquiry list page.

Convert Enquires to Bookings

An enquiry can be converted to booking when your enquiry has been accepted by the vendor. This saves you effort from re-entering all the information.

Complete Enquiry

The enquiry can be set to complete at any stage to move it out from the ongoing enquiry list. You can use this function to mark an enquiry as complete if the party date and time is over or you have created a new booking for same.

Adding Notes or additional information

Additional information for an enquiry can be added by adding notes to the enquiry. This can be used to add any customer preferences, special requirements or instructions etc.

Booking Services
Creating New Booking

You can make new booking for the vendors by selecting from existing enquiry or by selecting from existing party. You need to provide the details of the Party like party name, occasion, date, time, number of guests, venue address, the service package required by you, and additional requirements. The package can be selected from existing active packages offered by the vendor. You can touch the Make Booking button on the business details page of a vendor or use the add icon of booking list page to create a new booking.

View Bookings List

All the bookings can be viewed on the bookings list screen which can be accessed from the Bookings tab. The list shows brief details of booking like booking Id, vendor name, party name, party date & time. The list can be filtered by any of these booking data to find a specific booking.

On clicking a booking, it will launch the booking details screen where you can view party Details, vendor Details, party service Package selected by customer, notes, booking amount and any payment transactions.

The bookings list is shown in two parts – Ongoing and Completed. Ongoing bookings are the ones which have not been completed or deleted. Once a booking is past party due date it will show with red warning. You can manually complete the booking to move it to the completed list.

Delete Booking

Booking can be deleted at any stage and they will disappear from the list of both ongoing and completed bookings list. The delete function can be accessed by sliding the booking to left on the booking list page.

Convert Enquiries to Bookings

An enquiry can be converted to booking when you are ready to make the booking. This saves your effort from re-entering all the information.

Complete Booking

The booking can be set to complete at any stage to move it out from the ongoing bookings list. You can use this function to mark a booking as complete after the party has completed and all the payments are recorded.

Adding Notes or additional information

Additional information for a booking can be added by adding notes to the booking. This can be used to add any of your preferences, special requirements or instructions etc.

Job Services
Get a Quote

You can get quotes for the service packages you require from the vendors by creating a new job or by selecting from existing party. You need to add details of Party like party name, occasion, date, start time, end time, number of guests, venue address, the service packages that you require, and some additional requirements. You can touch the POST NOW button on the dashboard to create a new job or to get a quote.

View Job List

All the jobs can be viewed on My Jobs list screen which can be accessed from the My Jobs tab. The list shows brief details of job like job Id, Party name, party date, start time & end time. The list can be filtered by any of this party data. On clicking a party it will launch the job details screen where you can view party Details, services required, job requirements and the vendor responses.

The My Jobs list is shown in two parts – Ongoing and Completed. Ongoing jobs are the ones which have not been completed or deleted. Once a job is past party due date it will be shown with red warning. You can manually complete the job to the completed list. A job cannot be edited after it is completed.

View Vendor Responses

In the job details section under responses, you can see all the vendors who have responded to your job. On clicking a vendor, it will take you to the response page where vendor response is shown and you can click on the profile button to see all vendor details.

You can chat with the vendor by sending messages on clicking the send button. All the messages will be shown in the chat area. To contact the vendor, just click on the phone number button. If you are satisfied by the vendor you can create an enquiry by clicking on the enquiry button.

Delete Job

Jobs can be deleted at any stage and they will disappear from your list as well as from all the vendors. The delete function can be accessed by sliding the job to left on the job list page.

Complete Enquiry

The Job can be set to complete once you have received vendor response and you have selected the vendor for your job. After completing a job it will get deleted from all the vendors. The completed jobs are shown in the completed tab. You can now send an enquiry to your selected vendor for further process.

Technical Support
Contact Us

You can contact us for any technical issues or feedback or any general enquiries by emailing us at feedback@hostparty.in

 

Hostparty Manager App
  • What is HostParty?
  • Registering your Business
  • Enquiry Services
  • Booking Services
  • Technical Support

View All

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